On-Demand Trucking Back Office Support
Reclaim Your Weekends. Accelerate Cash Flow. Protect Your Authority.
Expert, fractional fleet administration services built exclusively for trucking companies running 5 to 50 power units. Our on-demand trucking back office handles your paperwork, safety compliance, and broker billing—all for one predictable, flat monthly rate.
No long-term contracts. No percentage splits. Cancel anytime.
Perpetual Audit-Readiness & Trucking Compliance Management
Tailored for Class 8 Assets, OTR Carriers & Vocational Fleets
Cash Flow Accelerated by 3 to 5 Days with Outsourced Trucking Back Office Support
The Desk is Trapping Your Profits
Stop Loosing Several Useful Hours
Every hour you spend trapped behind a computer screen calculating IFTA metrics, chasing missing broker BOLs, or manually reconciling driver payroll is a lost hour. You should be booking higher-paying direct shippers, negotiating fuel discounts, and keeping your trucks rolling.
Why Pay High Salaries or Waste your Weekends?
Hiring an in-house employee for fleet administration services costs up to $4,500/month before adding payroll taxes and benefits. If you handle it yourself, it costs you your weekends.
Don't Let Paperwork Slow Down your Cash Collection
If your drivers are moving freight but your cash flow is bottlenecked by unsubmitted paperwork, you don't need more trucks; you need an efficient, on-demand trucking back office to clear the administrative logjam.
Our 3-Tier Administrative Shield
-
We eliminate delays between delivery and payment.
-
Your capital stays active through our outsourced trucking back office billing systems.
Rapid Invoice Generation: We submit flawless freight invoices with verified BOLs and rate confirmations within 1 hour of delivery.
Factoring Support & Submission: Seamless integration with your factoring partner for immediate funding approval and zero paperwork friction.
Proactive Billing Follow-up: We systematically monitor and chase non-factored broker and shipper accounts to lower your Days Sales Outstanding (DSO).
Safety, Permits & FMCSA Compliance
We build a regulatory wall around your business to shield your company from costly state or federal DOT enforcement.
Perpetual Driver Qualification Files
We build, audit, and systematically update your driver records (including annual MVR pulls, medical cards, and employment verifications).
IFTA & Fuel Tax Reporting
We aggregate your multi-jurisdiction distance logs and fuel receipts, preparing your quarterly filings flawlessly.
Permit & COI Distribution:
Instant deployment of Certificates of Insurance (COIs) to secure loads, alongside ongoing management of NY HUT, KYU, and temporary trip permits.
Payroll & Asset Compensation
No more administrative calculation errors. We prevent driver churn with perfect settlement transparency.
-
Driver Payroll Reconciliation: Accurate mileage, accessorial (detention, layover, tarping), and hourly calculations processed through our fleet administration services.
-
Settlement Auditing: Error-free formatting of driver compensation metrics prior to weekly funding distribution.
Simple, Predictable, Scalable Pricing
Tier 1
⚡ Admin Essentials
Starting at $1,500 / month
Best for 5–10 Active Trucks
-
Core Focus: Eliminating cash flow friction and automating your daily broker paperwork.
-
What's Included:
⚡Rapid Invoice Generation: Completed freight invoices submitted within 1 hour of delivery. ⚡POD & BOL Management: Immediate collection, organization, and digital archiving of load paperwork. ⚡Factoring Platform Submissions: Direct data integration with your factoring company for same-day funding. ⚡Basic COI Management: Rapid insurance certificate distribution to close broker setups faster.
Tier 2
⚡ Admin Essentials
Starting at $3,000 / month
Best for 10–25 Active Trucks
-
Core Focus: Transitioning your business from a chaotic daily scramble to a smooth operation.
-
What’s Included:
⚡Everything in Tier 1: All Invoice, POD, BOL, and Factoring systems included. ⚡Driver Onboarding Paperwork: Seamless, compliant processing of new hires to get trucks moving faster. ⚡Weekly Driver Payroll Reconciliation: Flawless settlement auditing including detention, layover, and mileage variables. ⚡Appointment Scheduling: Direct pickup and delivery coordination with shippers and receivers. ⚡Compliance Coordination: Active tracking of expiring medical cards, CDL renewals, and truck registrations.
Tier 2
⚡ Admin Essentials
Starting at $6,500 / month
Best for 25–50 Active Trucks
-
Core Focus: First class logistics infrastructure, and margin optimization.
-
What’s Included:
⚡Everything in Tiers 1 & 2: Complete administrative, operational, and payroll systems included. ⚡Full DOT/FMCSA Compliance Management: Comprehensive management of your safety profile and audit readiness. ⚡Fleet KPI Reporting: Deep-dive analytical reporting on Revenue Per Mile (RPM), asset utilization, and fuel trends. ⚡Direct Customer Administration: Dedicated point-of-contact support for contract shippers and asset brokers. ⚡Multi-Terminal Support: Coordinated administrative workflows across separate yards or regional divisions. ⚡Custom Safety Workflows: Tailored administrative processes to maintain low CSA scores and lower insurance premiums.
The On-Demand Scale Guarantee
-
Scale-On-Demand Integration: You only pay the full tier rate for active, revenue-generating trucks. If a truck sits for an extended period due to maintenance or a driver vacancy, your monthly billing scales down proportionally.
-
Fully Tax-Deductible: Operates strictly as a B2B professional business expense, wiping out payroll taxes, workers' comp liabilities, and employee benefit overhead entirely.
Financial Savings Comparison
In-House W-2 Employee vs. On-Demand Trucking Back Office
Our 100% Cash-Flow & Compliance Guarantee
We do not believe you should pay for software setups, empty promises, or administrative dead weight. We erase your financial risk from day one with a two-part ironclad guarantee:
The 60-Minute Invoice Guarantee: If we do not submit your clean Proof of Delivery (POD) and freight invoice to your broker or factoring company within 60 minutes of receiving it from your driver, that specific invoice processing is completely free.
The 30-Day Clean-Break Guarantee: We work strictly on a month-to-month basis. If you do not save at least 20 hours of desk work or see a measurable acceleration in your cash flow within your first 30 days, you can cancel immediately. No exit penalties, no hidden termination fees, and no long-term commitments. We earn your business every single month.
Stop Paying the W-2 Premium. Claim Your Free Fleet Audit.
Fill out this brief form. Our fleet administration experts will pull your public FMCSA SAFER profile, analyze your current truck count, and deliver a customized, fixed-cost administrative blueprint within 24 hours.